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Special Events Manager

Job Summary
The Special Events Manager is responsible for planning, coordinating and executing Agency and Program events including, but not limited to, The Big Benefit Gala, Annual Golf Outing, Fashion Show, Fishing Tournament and Poker Tournaments.

Accountability
The Special Events Manager will report to the Director of Development.

Responsibilities
• Cultivate relationships with existing donors and new donors/attendees of events.
• Work closely with agency staff, volunteer committees, and others to optimize event participation and success.
• Propose ideas for new events and to improve the planning and implementation of current events.
• Conduct research, make site visits and find resources to execute events
• Organize facilities and manage all event on-site production such as décor, catering, entertainment, invitation lists, special guests, promotional materials, clean up, etc.
• Serve as liaison to vendors on all event-related matters.
• Work with marketing department to prepare event materials and create timeline of projects.
• Assist in developing appropriate materials for gift solicitation.
• Prepare financial and event related reports.
• Track event finances, including check requests, invoicing and budget reporting.
• Tracking of all event related gifts into database
• Manage data entry and reporting for events, including attendee information, registration status, payment processing and follow up.
• Manage data entry and reporting for all gifts received by the agency and provide proper donor acknowledgement letters
• Maintain donor database with current information
• Attend all special events and related kick-off events.
• Support other Development department efforts as necessary.

Qualifications/Requirements
Bachelor’s Degree and 2 years of event planning, preferably in a non-profit organization
• Ability to prioritize, organize and manage multiple priorities/projects
• Ability to understand vendor contracts and negotiate fees, as necessary.
• Strong customer service and relationship management skills
• Ability to work independently on various projects and tasks.
• Must have proficient knowledge of Microsoft Office.
• Prior experience working within Youth Development a plus.
• Familiarity with various CRM and donor management systems (Donor Perfect, Classy)
• Willingness and ability to work extended hours, nights, and weekends as needed during prime event seasons
• Valid Driver’s License required. Must have reliable transportation and willingness to travel across the Long Island region

Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to stand, sit, reach with hands and arms, talk, and hear. The employee is occasionally required to walk and use hands to finger, handle, or feel. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Case Manager

We are seeking candidates to join our Program Team committed to making a measurable difference in the lives of Long Island youth growing up in challenging circumstances.

Case Managers are accountable to support mentors, mentees and parents throughout the enrollment process; monthly/quarterly one-to-one contacts; resource referrals; coaching; sharing event data; etc… The successful candidate must be a big picture thinker with the capacity to achieve metrics-based operating results.

Required Competencies: Strategic thinker and plan implementation with excellent time management skills; Experience with assessments and sound decision making; excellent research, communication and presentation skills; creativity, flexibility and a strong customer/constituent service ethic. Bilingual fluent English/Spanish speaking is highly preferred.

Education and Experience: BSW or Bachelors in social services required, with a minimum of two year’s work experience preferred. Must be willing to work evenings and weekends on occasion. A record of distinguished service in the nonprofit sector is preferred, but highly qualified candidates from other sectors are welcome to apply.

Call Center Representatives

Responsible for making outbound calls, assisting in the scheduling of donations from the community as well as updating and maintaining client information.

Two Shifts available: 9:00am – 3:00pm and 3:00pm – 8:00pm (including weekends)

Requirements/Qualifications

Must have excellent phone etiquette, ability to multi-task and capable of working in a fast-paced professional environment. We are looking for individuals that have excellent communication, interpersonal, and organizational skills. Computer skills are a must.Multi-lingual skills a plus.

Prior Call Center and/or Customer Service experience is required.

Drivers

Responsible for completing a dialed route of 100+ stops with no misses and completing paperwork completely and correctly.

Part-Time positions available

Requirements/Qualifications

Must have prior commercial driving experience (delivery, taxi/livery) clean drivers license, be reliable, be able to successfully pass a criminal background check and drug test.

We offer competitive wages as well as a generous benefit package for full-time employees including health insurance and paid time off.

To apply for any of these positions, please forward cover letter, including salary history/requirements, to cvassallo@bbbsli.org
or fax to 631.232.7955.

Please be sure to state in subject line of email or in cover letter, the position of interest.

BBBSLI is an Equal Opportunity Employer.

Big Brothers Big Sisters of Long Island